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Updated 2019 Bylaws

Updated 2019 Bylaws

We’ve made some updates to our bylaws. You can read the current bylaws below. In addition, you may access a copy of these bylaws at any time by clicking here.

NASHVILLE 

DENTAL HYGIENISTS’ ASSOCIATION 

2019  BYLAWS

ARTICLE I:  NAME, DEFINITION, PURPOSES, AND MISSION

Section 1. Name

The name of this organization shall be Nashville Dental Hygienists’ Association, hereinafter referred to as “the Association,” “this Association,” or “NDHA.”

Section 2. Definition

The Association is a nonprofit component organization of the American Dental Hygienists’ Association, hereinafter referred to as “ADHA”, and the Tennessee Dental Hygienists’ Association, hereinafter referred to as “TNDHA.” The nonprofit association shall adopt and maintain bylaws, which shall be in agreement with the bylaws of ADHA and TNDHA. A current copy of said document shall be filed with TNDHA.

Section 3. Purposes 

The purposes of the nonprofit Association are to improve the oral health of the public; to advance the art and science of dental hygiene; to maintain the highest standards of dental hygiene practice; to represent and protect the interests of the dental hygiene profession; to improve the professional competence of dental hygienists; to foster research in oral health; to provide professional communication; to publish a newsletter, – and to conduct other activities as may be permitted by the state of Tennessee to carry out the purposes of this association.

Section 4. Mission

To improve the public’s total health, the mission of the nonprofit Association is to advance the art and science of dental hygiene by ensuring access to quality oral health care; increasing awareness of the cost-effective benefits of prevention; promoting the highest standards of dental hygiene education, licensure, practice, and research; and representing and promoting the interests of dental hygienists.

ARTICLE II:  MEMBERSHIP

Section 1. Membership Qualifications

Membership may be granted to any individual who; (i) meets the criteria set forth for each category of membership in the Association; (ii) shares interest in and supports the purposes of the Association; (iii) abides by these Bylaws, the ADHA Code of Ethics for Dental Hygienists, and such other policies, rules, and regulations as the Association may adopt; and (iv) meets such additional criteria for each category of membership as the Association may establish.

Section 2. Membership Categories

The membership of this Association shall be composed of the following categories

  1. Voting Members
  1.  Active Members

Active membership may be granted to any individual who (i) has either earned a certificate or professional degree in dental hygiene granted pursuant to a dental hygiene program offered by an accredited college or institution of higher education, or is licensed to practice dental hygiene in the United States under the provision of a “grandfather clause”; (ii) is licensed to practice in any state, territory or possession of the United States if such license is required for the practice of dental hygiene; and (iii) agrees to maintain membership in ADHA and TNDHA as well as this Association

  1. Retired/Senior Status

Active members who have reached the full retirement age as set by the Social Security Administration and have either been an active member of ADHA for an aggregate total of thirty (30) years, or twenty-five (25) consecutive years may apply for retired/senior status. Retired senior members shall be exempt from paying Association dues.

  1.  Members With Disabilities

Active members who are unable to work due to a verified disability may apply for disabled status. All such applications must be verified by this Association and must be accompanied by proof of eligibility each year. Association dues shall be waived.

  1.  Life Members

Life membership may be granted to any active member who (i) has made a significant contribution to the Association and the dental hygiene profession, (ii) has submitted an application for life membership to the Executive Board at least 30 days prior to the September meeting, (iii) is znominated by the Executive Board, and (iv) meets such other criteria as determined by the Executive Board from time to time.

  1. Non-voting Members.
  1. International Members

International membership may be granted to any individual who (i) resides outside of the United States; and (ii) holds a valid license to practice as a dental hygienist.

  1. Student Members

Student membership may be granted to any student (i) currently enrolled in an accredited dental hygiene program, or (ii) who has graduated from an accredited dental hygiene program and is currently pursuing a baccalaureate or graduate degree complementary to a career in dental hygiene in an accredited college or institution of higher education.

  1. Supporting Members

Supporting membership may be granted to any licensed dental hygienist who (i) is not employed in a dental hygiene-related career and (ii) agrees to maintain membership in ADHA and TNDHA.

  1. Honorary Members

Honorary membership may be granted to any individual who (i) is not a dental hygienist, (ii) has made outstanding contributions to the art and science of dental 

hygiene or dental health, and (iii) has been nominated by the Executive Board. Dues shall be waived.

  1. Allied Members

Allied membership may be granted to any individual who supports the purposes and mission of this Association and who is not otherwise qualified for any other class of membership upon application to the Executive Board.

  1.     Corporate Members

Corporate membership may be granted to any corporation, partnership, institution, or organization that supports the mission of this Association.

Section 3. Rights and Duties

  1. Voting and supporting members must be members of ADHA, TNDHA, and this Association.
  2. All members shall be entitled to receive publications and attend the meetings and social functions of the Association.
  3. Only voting members may vote for the election of delegates to TNDHA, (i) hold office, (ii) be elected as a delegate or alternate delegate to the TNDHA House of Delegates, (iii) or be elected or appointed to any board or committee of this Association

Section 4. Disciplinary Action/Termination of Membership

  1. Grounds for Discipline 

The Association may discipline a member for any of the following reasons:

  1. Failure to comply with these Bylaws or any other rules or regulations of the Association
  2. Conviction of a felony or a crime related to or arising out of the practice of dental hygiene or involving moral turpitude
  3. Suspension, revocation, or forfeiture by any state, province, or country of the member’s right to practice as a dental hygienist
  4. Unprofessional conduct considered prejudicial to the best interests of, or inconsistent with, the purposes of the Association.
  5. Procedures

Discipline may include, but not be limited to, censure, suspension, probation, and expulsion. Disciplinary action may be taken provided that a statement of the charges shall have been sent by certified mail to the recorded address of the member at least fifteen (15) days before final action is to be taken. Such statement shall be accompanied by a notice of the time and place of the meeting at which the charges shall be considered, and the member shall have the opportunity to appear in person and/or to be represented by counsel and to present any defense to such charges before action is taken by the Association. Such disciplinary actions shall be conducted in accordance with procedures established by the Executive Board.

  1. Non-Payment of Dues

The membership of any member who is in default of payment of dues or assessments for more than three (3) months, ceases to be a member of ADHA or TNDHA, or otherwise becomes ineligible for membership shall be terminated automatically, according to such rules or procedures as the Executive Board shall establish.

Section 5. Reinstatement

Members who have resigned or whose membership has been terminated for non-payment of dues or assessments may be reinstated upon (i) payment of dues and any assessments, (ii) application to the Executive Board or TNDHA Board of Trustees, and (iii) meeting such additional terms and conditions as may be established by the Executive Board.

ARTICLE III: DUES AND ASSESSMENTS

The initial and annual dues and any assessments and the time for paying such assessments shall be determined by the Association membership. Under special circumstances, the Executive Board may waive or reduce the annual dues and/or assessments for any member. Dental staff; dental assistants, front desk staff, dentists, etc., that are not members of ADHA, TNDHA, and this association shall be responsible for paying any assessments that is determined by the Association membership for meeting attendance. Also, nonmembers that wish to be listed on the Association’s unemployment list shall be assessed a yearly fee that shall be determined by the Association membership.

ARTICLE IV: MEMBERSHIP MEETINGS AND QUORUM

General meetings shall be held during the months of January, February, March, April, September, October, and November. A quorum shall be ten percent of the membership as specified by the ADHA membership roster of the previous July 1.

ARTICLE V: EXECUTIVE BOARD

Section 1. Definition

The Executive Board shall be the administrative body of the Association vested with full power to conduct all business of the Association.

Section 2. Composition

The members of the Executive Board shall be the elected officers.

Section 3. Duties

The duties of the Executive Board are to manage the Association and its assets; to provide leadership to the Association members;( maintain a website); to develop a budget; to review reports of officers and committees; to adopt rules and regulations for the conduct of the affairs of the Association; to appoint such agents, attorneys, and others it deems necessary; and to perform such other duties as are prescribed or permitted by the laws of the state of Tennessee or by the Bylaws of ADHA, TNDHA, and this Association.

Section 4. Terms

The terms of the Executive Board members shall correlate with the terms of their respective offices

ARTICLE VI: OFFICERS

Section 1. Officers

The elected officers of this Association shall be the President, President-elect, Vice-president, Treasurer, Secretary, Communication Officer and Trustee. The Immediate Past President is an officer by virtue of previous election.

Section 2. Qualifications

All elected officers shall be voting members of this Association.

Section 3. Nominations

Nominations for office shall be made by the immediate past-president. If possible, the immediate past-president shall report at least two candidates for each office to be elected by the membership. Additional nominations may be made from the floor.

Section 4. Election

Officers shall be elected by ballot by a majority of members present at the February business meeting. Officers shall serve the term designated for each office or until a successor is elected. In the event that there is only one candidate for an office, such candidate shall be declared elected by the president.

Section 5. Terms of office

The president, president-elect, vice-president, and immediate past-president shall serve a one year term or until a successor is elected. The treasurer, trustee, communication officer and secretary shall serve a two-year term.  The term of office shall begin at the close of the April meeting following their election.

Section 6. Installation

Officers shall be installed at the April meeting following their election.

Section 7. Limitation of service

No member shall hold more than one component office at a time and no member shall be eligible for election to serve more than two consecutive terms in the same office.

Section 8. Vacancies

  1. Should the office of President become vacant the President-elect shall serve as president for the unexpired term and the full term immediately following.
  2. Should the office of president-elect become vacant, it shall be the responsibility of the immediate past-president to present candidates for approval by the Executive Board. The members present at the next general meeting shall vote to elect a new president-elect.
  3. Should the office of president and president-elect become vacant, the vice president shall serve as president for the unexpired term.
  4. Should the office of vice-president, treasurer, trustee, communication officer or secretary become vacant, such vacancy shall be filled by a majority vote of the Executive Board to serve until the April meeting. Should the office of immediate past-president become vacant, it shall remain vacant and the duties shall be assigned to another officer by the president.

Section 9. Resignation

Any elected officer may resign by submitting a written resignation to the Executive Board.

Section 10. Removal

Any elected officer may be removed for cause. Sufficient cause for such removal may be violation of these Bylaws; the Bylaws of TNDHA; or any lawful rule, practice, or procedure adopted by the Association or other conduct deemed by the Executive Board to be prejudicial to the best interest of the Association. To remove an elected officer for cause, it shall be necessary for the body that elected that officer to hold a formal hearing. A statement of the charges shall be sent by registered mail to the recorded address of the officer, accompanied by notice of the time and place of the meeting at which the charges are to be considered. At least thirty (30) days’ notice shall be given, and the officer shall have the opportunity to appear in person or be represented by counsel and to present any defense to such charges before action is taken. The body holding the hearing shall adopt such rules as may be necessary to assure due process to the officer.

Section 11. Compensation

No elected officer shall receive compensation from this Association for service as an officer. However, the Executive Board may authorize reimbursement of expenses incurred in the performance of the officer’s duties for the Association and prescribe procedures for approval and payment of such expenses.

Section 12. Meetings

  1. There shall be at least two (2) Executive Board meetings between May 1 and August 30.
  2. The president may call a meeting prior to each general meeting.
  3. A special meeting may be called by the president and shall be called at the request of a majority of Executive Board members.
  4. Executive Board members may conduct meetings by e-mail or conferencing. A report of any action taken by e-mail or conferencing shall be verified, binding, and effective as if such action were taken at a regular or special meeting. The report shall be made a part of the minutes of the next meeting of the Executive Board.

ARTICLE VII: DUTIES OF OFFICERS

Section 1. General duties

Officers shall serve on the Executive Board and perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by the Association. 

Section 2. President

The president shall have general supervision and direction of all officers of the Association, shall be chairman of the Executive Board, shall preside over meetings of the Executive Board and general membership, shall appoint all chairpersons and members of committees and a liaison to all dental hygiene programs shall be an ex-officio member of all committees. In order to be nominated as President they need to serve as an elected board member of this association prior to nomination.  

Section 3. President-Elect

The president-elect shall have the powers and perform the duties of the president during any absence or disability of the president and shall have such other powers and duties as may be determined by the Executive Board or the president. In order to be nominated as President-Elect that they need to serve as an elected board member of this association prior to nomination.  

Section 4. Vice-President

The vice-president shall perform the duties of the president during the absence of both the president and president-elect and shall have such other powers and duties as may be determined by the Executive Board or the president.

Section 5. Immediate Past-President

The immediate past-president shall submit a slate of officers for election and have such other powers and duties as may be determined by the Executive Board or the president.

Section 6. Treasurer

The treasurer shall serve as custodian of the books and financial records in ascertaining the financial condition of the Society, shall be attentive to fiscal matters, and shall have such other powers and duties as may be determined by the Executive Board or the president.

Section 7. Secretary

The secretary shall perform such duties as are customary for this office and shall have such other powers and duties as may be determined by the Executive Board or the president.

 Section 8. Trustee

The trustee shall be a liaison between the Association and TNDHA Board of Trustees, a voting member of the TNDHA Board of Trustees, and shall have such other powers and duties as may be determined by the Executive Board or the president. In order to be nominated as President-Elect that they need to serve as an elected board member of this association prior to nomination.  

Section 9. Communications Officer

The communication officer shall serve a two year term. They will be responsible for the website updates, social media content, and all communication via the web. 

ARTICLE VIX: COMMITTEES

Section 1. Establishment

The Executive Board or general membership may establish standing or special committees. Committees shall have such duties as designated by the general membership or Executive Board and shall include the preparation and filing of reports.

Section 2. Composition

Committees shall have no fewer than three members who shall be voting members of the Society. An elected officer shall be appointed as a non-voting advisor for each committee.

Section 3. Appointments

The president shall appoint chairpersons and members of committees. Chairpersons and members of committees shall serve during the term of the president appointing them.

Section 4. Quorum and Manner of Acting

A majority of committee members shall constitute a quorum for the transaction of business unless otherwise set forth in the resolution establishing such committee. A majority vote by the committee members present and voting at a meeting at which a quorum is present shall be required for any action.

Section 5. Policies and Procedures

The Executive Board shall develop and approve policies and procedures for the operation of all committees. Committees shall report to the Executive Board unless otherwise set forth in the resolution establishing such committee.

ARTICLE X-ELECTRONIC MEETINGS AND VOTING

Section 1. Electronic-Mail Ballot

Any question may be submitted by e-mail within an established body of the Association for determination in lieu of a meeting of that body. If one-third of the members of any such body challenges an electronic ballot on the grounds that insufficient information is available for proper consideration of the question, the question shall be postponed to the next meeting of that body. A report of any action taken by e-mail shall be verified, binding, and effective as if such action were taken at a regular or special meeting. The report shall be made a part of the minutes of the next meeting of said established body. 

Section 2. Conference Communication

Members of the Executive Board or of any committee may participate in a meeting through conferencing or similar communication by means of which all persons participating in the meeting can communicate with each other at the same time, and such participation shall constitute presence in person at the meeting.

Section 3. Procedures

The Executive Board shall determine specific procedures not in conflict with Section I above for conducting any absentee voting.

ARTICLE XI-PUBLICATIONS

Section 1. Publication

The official website of the association shall be www.nashdha.org.

Section 2. Additional Publications

The Executive Board may authorize additional publications. The editors of these publications shall be appointed by the president and shall submit an annual report to the Executive Board.

ARTICLE XII-AMENDMENT OF BYLAWS

These Bylaws may be amended at any meeting of the membership by a majority affirmative vote provided that the proposed amendment has been introduced at the previous general meeting and has been posted on the NDHA internet website thirty (30) days prior to the meeting.

ARTICLE XIII-DISSOLUTION

The Association shall use its funds only to accomplish the purposes and mission stated in these Bylaws, and no part of its funds shall inure or be distributed to the members of the Society. On dissolution of the Association, after paying or making provisions for the payment of all the liabilities of the Association, the remaining assets of the Association shall be transferred to TNDHA.

ARTICLE XlV- PARLIAMENTARY AUTHORITY

Robert ‘s Rules of Order Newly Revised shall be the authority for procedures not covered in the Bylaws of the Association.

ARTICLE XV-SUPREMACY CLAUSE

The Bylaws of this Association shall not be in conflict with the Bylaws of ADHA or TNDHA. A current copy of these Bylaws shall be on file with TNDHA’s executive director or secretary.

ARTICLE XVI- PRINCIPLES OF ETHICS

  1. Each member of the Association has the ethical obligation to subscribe to the following principles:
  1. To provide oral health care utilizing highest professional knowledge, judgment and ability.
  2. To serve all patients without discrimination.
  3. To hold professional patient relationships in confidence.
  4. To utilize every opportunity to increase public understanding of oral health practices.
  5. To generate public confidence in members of the dental health profession.
  6. To cooperate with all health professionals in meeting the health needs of the public.
  7. To recognize and uphold the laws and regulations governing this profession.
  8. To participate responsibly in this professional Association and uphold its purposes.
  9. To maintain professional competence through continuing education.
  10. To exchange professional knowledge with other health professions.
  11. To represent dental hygiene with high standards of personal conduct